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Agenda

Leola Board of Education

AGENDA

Monday, July 8, 2019

6:00 PM  

Budget Hearing and Annual Meeting:

  1. Call to order
  2. Roll Call
  3. Establish quorum
  4. Adopt Agenda
  5. Good News
    1. Kaitlyn Westphal represented Leola at National FBLA Conference in San Antonio, TX.
  6. Old/Continuing Business:
  1. Budget Hearing for 2019-2020 Budget
  2. Approve Minutes from June 10 - Regular Meeting, June 10 - Open Forum, June 24 - Joint Board Meeting, June 25 - End of Year Meeting  
  3. Finance Reports & Payment of the Bills for June
  1. Adjourn

Annual Reorganization Business:

  1. Call to order 2019-2020 School Year
  2. Canvass Election Votes and Certify Results
  3. Oath of Office – New members
  4. Presentation of Certificate of Election
  5. Reorganization of the Board:
  1. Elect Chairman (New chairman takes over).  
  2. Elect Vice-Chairman  
  3. Appoint Negotiations Committee  
  4. Appoint Buildings, Grounds & Transportation Committee  
  5. Appoint Sports Coop Committee  
  6. Appoint School/Community Relations Committee  
  7. Appoint Representative to the NCSEC (SPED Coop)
  8. Appoint Equalization representative
  9. Appoint Wellness Committee
  1.  Consent Agenda
  1. Finance Reports & Payment of the Bills for July 
  2. Fuel Quotes    
  1.  Approve any annual conflict of interest
  2.  Select Official Depository for 2019-2020 - CorTrust Bank, SD FIT      
  3.  Select School Attorney - Rodney Freeman  
  4.  Select Official Publication for 2019-2020 -  McPherson County Herald  
  5.  Set Date & Time for Regular Meetings - 2nd Monday of the month at 7:00 p.m.
  6.  Appoint Business Manager as: Clerk, Treasurer and Investment Officer  
  7.  Authorize Business Manager to be bonded in the amount of $2,000,000.00 with the premium for

said Bond to be paid by the district.  

  1.  Authorize the Finance Director to Act as the Official Representative for all Federal Funds
  2.  Designation of Agent for Employee Benefit Trust - Business Manager  
  3.  Authorize State Rate for Meals       
  1. In State - Breakfast $6, Lunch $11, Dinner $15
  2. Out of State - Breakfast $10, Lunch $14, Dinner $21
  3. Mileage - 42 cents per mile or 21 cents if a school vehicle is available for use)
  1.  Motion to request quotes for Gas and Fuel Quotes on monthly basis.
  2.  Motion to request quotes for snow removal.
  3.  Title 1, LEA Representative, Special Ed Director – Superintendent
  4.  Adopt Comprehensive Special Education Plan
  5.  Appoint Truancy Officer, 504 Coordinator – Superintendent
  6.  Appoint Title IX Officer - Athletic Director
  7.  Appoint Homeless Liaison – Counselor
  8.  Appoint HIPPA Officer – Administrative Assistant
  9.  Appoint Public Records Officer – Administrative Assistant
  10.  Appoint Asbestos Compliance Officer – Custodian
  11.  Publish Asbestos Notification
  12.  Authorize for Prepayment of Bills
  13.  Authorization of Electronic Transfer
  14.  Adopt Retention Manual
  15.  Adopt Fiscal Manual
  16.  Approve Bus Routes
  17.  Authorize to pay School Board Members
  1. Regular and Special Meetings - $50.00 plus Mileage   
  1.  Authorize to pay a rate of $25/per month for cell phone reimbursement
  2.  Establish Pay Rates
  1. Teacher pay daily rate $150.00 a day
  2. Bus driver pay ($34.50 per route), activities ($60/trip) and practices ($45/trip).
  3. Long Term Sub Pay – Days 1-10 $85/day and Days 11+ $125/day.
  1. Set School Lunch Prices
  2. Maintenance & Building Items:
  1. Summer projects
    1. Shop
    2. Fitness Center
    3. Swipe Card
    4. Branding (Windows)
  2. Vehicle Maintenance Agreement
  1.  Business Manager’s Items:
    1. Publish employee salaries

39.  Activities Director’s Items:

  1. Sports #’s
  2. Golf

40.  Principal/Superintendent Items:

  1. Grading Scale
  2. Early Graduation

41.  Board Items:

  1. Economic Development Position
  2. Approve Policies and Handbooks for 2019-2020 School Year
  3. Approve Coop Agreements and Athletic Handbook

42.  Open Forum (Opt Out)

 (Individuals will be limited to 3 minutes. The board does not have to act on any item   brought up during open forum.)

43.  Adjourn: